Privacy Statement

The Canadian Neonatal Foundation and EPIQ Education Program are committed to protecting your privacy and ensuring the security of your personal information. This privacy statement outlines how we collect, use, and safeguard the data we gather from our users.

  1. Collection of Personal Information:

    • We collect personal information such as names, email addresses, telephone numbers, and addresses for communication and educational purposes.

    • This information is used to provide educational services, communicate with users, and enhance their experience with our organization.

    • Photos and videos taken during EPIQ workshops may be posted on the EPIQ web-portal video library. 

  2. Retention of Educational Records:

    • We retain educational records in compliance with applicable laws and regulations.  

    • These records may include academic activities, evaluations, attendance, fees incurred, and other relevant data.

  3. Legislation and Compliance:

    • Our data practices mirror the Personal Information Protection and Electronic Documents Act (PIPEDA) which govern the collection, use, and disclosure of personal information by private sector organizations in Canada. We do not sell, loan, or lease personal information.

  4. Security Measures:

    • Our systems are encrypted to protect your personal information from unauthorized access.

    • Access to this data is limited to our staff and authorized software team members only.

    • Data reports may be categorized by facilitator, institution, or region but are deidentified to protect individual participants.

  5. Consent:

    • By using our website and providing your personal information, you consent to its collection, use, and disclosure as outlined in this privacy statement.

    • By consenting during the workshops, you approve to publicly use the workshop photos and videos for the EPIQ webportal video library.

    • You also agree to be communicated on issues relating to our organization or its programs.

  6. Advice to Users:

    • Keep your password private and do not share it with others.  If your password has been compromised, please reset it.

    • Our discussion forums are open to users from different organizations.  Only submit required information to complete your task. Do not submit or upload information to our website that may compromise the privacy of your institution, particularly relating to healthcare or healthcare practices.

    • We have a zero tolerance for harassment or misuse within the Canadian Neonatal Foundation community.  We reserve the right to remove users or delete posts from our system and to deny access when any such infringement occurs.

  7. Request for Removal:

    • You may request removal of your personal details from our database.

    • To make such a request, please contact our privacy officer at [email protected] 

  8. EPIQ ownership, trademark, and copyright:

    • EPIQ workshop and course materials are owned and licenced by the Canadian Neonatal Foundation and must not be modified or used for sale or profit in isolation or as part of for-profit offerings without the permission of the Canadian Neonatal Foundation.

    • Queries relating to trademark or copyright should be directed to [email protected]

  9. Contact us:

    • If you have any questions about privacy at our site, contact our privacy officer at [email protected]