Evidence-based Practice for Improving Quality (EPIQ)

As a follow-up to our recent pricing update (effective May 1, 2025), we would like to inform all organizations about an important deadline concerning bulk licenses purchased under our previous administrative structure.

Background

The administration of the EPIQ Education Program officially transitioned from the University of Alberta (UoA) to the Canadian Neonatal Foundation (CNF) on March 18, 2024. The updated pricing model, which took effect May 1, 2025, was introduced under CNF's leadership as part of a broader effort to support the sustainability and growth of the program.

Important Deadline: March 1, 2026

All bulk licenses purchased under the University of Alberta administration (i.e., prior to March 18, 2024) must be before March 1, 2026.

After this date, any unused licenses from that period will expire and cannot be carried forward or applied under the new CNF-led system.

Why This Deadline Is Necessary

This decision is based on several key considerations:

• Administrative Accountability: With the shift from UoA to CNF, it is important to reconcile all remaining licenses issued under the previous administration to maintain transparency and consistency across our records.
• Financial Integrity: The new pricing structure reflects current operational costs, including platform maintenance, program development, and accreditation. Allowing indefinite use of legacy licenses would compromise our cost recovery model and effect services including program dissemination.
• Program Sustainability and Equity: Closing the window on legacy licenses ensures fairness across organizations and participants and allows us to better forecast, plan, and deliver consistent program quality.

Next Steps for Affected Organizations

If your organization holds bulk licenses purchased prior to March 18, 2024:

• Please plan and conduct your remaining workshops before March 1, 2026
• Ensure all rosters are submitted to our team and licenses are fully allocated before the deadline
• Contact our team if you need any additional assistance

We are here to support you through this process and will gladly assist in optimizing the use of any outstanding licenses within the permitted timeframe.